Expenses that have been agreed to in your contract will need to be submitted with your electronic timecard for them to be reimbursed in your weekly pay. Please follow these instructions.
Take photos of saved receipts or proof of expense. These will need to be available on the device you are using to be uploaded.
Login to your timecard using the URL and password that has been sent to you. (Click here to login) You can login using your smart phone, tablet, or laptop/desktop. If you haven’t received your timecard, contact email@example.com, who can resend you the login details.
Click on the expense tab. For Smart Phone, click on the hamburger icon. See tab highlighted below. Make sure you are on the correct week for your expense. At the top of the page you will see the dates for that week. Click on the date if it’s not correct to change.
Click on “Add New Expense” button and select the Project and Category of your expense, enter the amount in dollars. If you are submitting mileage, enter the number of miles. Click upload files to upload the image of your receipt and Click Save.
Once you have uploaded all expenses for that week, you must click “Submit for Approval”. This will notify payroll and you are finished. You will not be able to make any further changes. If needed, please contact firstname.lastname@example.org.
If your expenses are rejected you will receive an email with the reason why. You will then need to make adjustments based on feedback.